Senior Research Program Coordinator

Job Posting Title:

Senior Research Program Coordinator

----

Hiring Department:

Department of Medicine

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Exempt from FLSA

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue Until Feb 28, 2029

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes
Dell Medical School is seeking a Senior Research Program Coordinator.

This position is a grant funded position with an end date of February 28, 2029, renewable based upon availability of funding, work performance, and progress toward research goals.

Purpose

The Senior Research Program Coordinator provides advanced project and program support for a wide variety of non-clinical research initiatives across lab environments within the healthcare system. Reporting to a Principal Investigator, Lab Director, or Research Manager, this role coordinates the day-to-day operations of research projects or laboratories, including project planning, data and documentation management, regulatory compliance, and communication with internal and external stakeholders. The Senior Coordinator supports faculty and research leadership in developing and executing research programs, preparing reports and grant materials, and ensuring alignment with institutional and sponsor requirements.

Responsibilities

Manages Research Project Coordination and Execution

• Coordinates the day-to-day operations of complex research projects or laboratories
• Develops and maintains detailed project plans, timelines, and deliverables in collaboration with investigators
• Tracks project milestones, identifies risks, and supports mitigation strategies
• Facilitates project meetings, prepares agendas, and documents key decisions and action items
• Ensures alignment of project activities with institutional, sponsor, and regulatory requirements

Oversees Research Data and Documentation

• Manages data collection, entry, and quality control for multi-site or high-volume research projects

• Maintains and audits databases, lab notebooks, and digital records

• Prepares data summaries, charts, and reports for internal and external stakeholders

• Ensures data integrity and compliance with sponsor, institutional, and federal guidelines

• Supports manuscript development and publication processes

Leads Program Development and Administration

• Administers and coordinates program development and activity execution

• Develops and implements standards for achieving program goals and objectives

• Conducts marketing assessments and promotes program visibility

• Recommends and implements new policies and procedures to improve program effectiveness

• Maintains frequent interaction with university departments, external agencies, and collaborators

Facilitates Communication and Reporting

• Prepares and distributes internal and external reports, updates, and correspondence

• Drafts and edits content for grant applications, progress reports, and publications

• Coordinates communication between investigators, collaborators, and institutional offices

• Maintains documentation of decisions, timelines, and deliverables for transparency and accountability

• Supports dissemination of research findings through presentations, newsletters, or digital platforms

Ensures Regulatory and Grant Compliance

• Prepares and submits IRB, IACUC, biosafety, and other regulatory documents
• Coordinates IRB applications and subject recruitment for non-clinical studies
• Facilitates compliance activities across multiple protocols or investigators
• Tracks grant milestones, reporting deadlines, and budgetary requirements
• Assists with grant writing, formatting, and submission
• Supports audit preparation and sponsor reporting

Other duties as identified by department

MARGINAL OR PERIODIC FUNCTIONS:

• Participates in strategic planning for research program growth or restructuring

• Assists with budget forecasting and financial reconciliation

• Represents the research team in institutional committees or working groups

• Contributes to the development of SOPs and process improvement initiatives

• Supports outreach, recruitment, or community engagement activities related to research

KNOWLEDGE/SKILLS/ABILITIES

• Orchestrates personnel, funding, materials, and support to deliver results efficiently

• Maintains organized project files and documentation

• Coordinates multiple tasks and deadlines across projects

• Ensures timely completion of administrative and operational tasks

• Identifies and defines the workflows required to achieve objectives

• Helps standardize workflows for recurring research tasks

• Identifies inefficiencies and suggests improvements

• Ensures compliance with institutional and sponsor processes

• Meets the expectations and requirements of internal and external customers

• Responds promptly to requests from investigators and lab staff

• Anticipates needs and proactively offers support

• Builds trust with research teams and administrative partner

• Writes clearly and succinctly in a variety of communication settings and styles

• Drafts clear reports, summaries, and correspondence

• Edits and formats grant applications and manuscripts

• Communicates complex information in accessible language

• Uses time effectively and efficiently

• Prioritizes tasks based on urgency and importance

• Meets deadlines consistently

• Balances competing demands across multiple projects

EDUCATION & EXPERIENCE

MINIMUM QUALIFICATIONS:

Requires a Bachelor's Degree in a related field with at least 5 year(s) of experience in research coordination, laboratory operations, or academic research administration.

• Relevant education and experience may be substituted as appropriate.

PREFERRED QUALIFICATIONS:

Master's Degree in a related field with at least 6 year(s) of experience in a research-intensive academic or healthcare setting. 

• Experience leading process improvement initiatives or coordinating cross-functional team.

LICENSES, REGISTRATIONS OR CERTIFICATIONS

REQUIRED:

• None

 

PREFERRED:

• Certified Research Administrator (CRA) – Research Administrators Certification Council
• Collaborative Institutional Training Initiative (CITI) certification
• Laboratory Safety or Biosafety certification (institutional or external)

Salary Range
$58,154 + depending on qualifications

WORKING ENVIRONMENT/EQUIPMENT

• Standard office equipment.
• Repetitive use of a keyboard.
• May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others.

Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.