Privacy Policy
At Active Vacancies (accessible from https://activevacancies.com), your privacy and security come first. This policy clearly explains what information we collect, why we need it, and how we protect it when you use our platform.
Last updated: September 23, 2026
Core Privacy Principles Summary
We Never Sell Your Data
We will never sell, rent, or trade your personal details, search history, or email to recruiters, employers, or ad companies.
Only the Basics from Google
When you log in with Google, we only ask for the essentials: your name, email, and profile photo. We never touch your contacts, files, or calendar.
Bank-Grade Security
Your information is locked down with modern industry encryption and hosted on isolated, private cloud systems to keep unauthorized eyes out.
1. Information We Collect
We collect information in three ways: what you share with us, what our website gathers automatically, and the job posts we find online.
A. What You Give Us
- Google Sign-In Info: Your name, email, account ID, and profile picture to create and manage your account.
- Saved Jobs: The listings you bookmark to review later.
- Your Preferences: Saved search filters, salary ranges, preferred locations, and display themes.
- Resume & CV Uploads: When you use our CV matching or alert radar, your resume text is processed transiently in memory to extract skills and seniority. We never sell, broker, or display your resume to employers or third-party recruiters.
- Support Messages: Any feedback or questions you send to our support team.
B. What We Collect Automatically
- Performance Details: Anonymous data about how fast pages load, your browser type, device type, screen size, and approximate general location (like your city or country).
- Activity Logs: Basic web logs (visit times, web addresses) used solely to catch bugs and stop hackers or bots from breaking the platform.
C. Job Listings
Our system finds open roles publicly listed on popular company hiring boards (like Greenhouse, Lever, or Ashby). We never see or store the applications or resumes you submit directly to employers.
2. How We Use Your Information
We only use your information to run and improve our service, including:
- Resume Matching & Alerts: Matching your background against verified openings and dispatching automated email notifications when new matching roles open.
- Secure Login: Keeping you logged in securely across devices.
- Bookmark Sync: Syncing your bookmarked jobs.
- Site Protection: Defending the site from spam and attacks.
- Improvements: Learning which features are popular so we can make searches faster and smoother.
3. How We Handle Google Data
We strictly follow Google's user data standards. That means:
Limited Use Disclosure: Our use and transfer to any other app of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
- We never use your Google profile info to show you ads.
- We never share or sell Google account data.
- We never use your data to train AI models.
- Our staff cannot look at your account details unless you ask us to help fix a specific technical problem.
4. Cookies & Browser Storage
We use small pieces of saved data on your browser to make things work smoothly:
- Sign-in Cookies: Keep you logged in without making you enter your password on every page.
- Preferences: Remember your saved dark/light mode and search filters.
- Site Health: Track page loading speeds. We never run third-party advertising tracking cookies.
5. Trusted Partners
To run a reliable, secure service, we rely on top cloud providers:
Powers our servers, databases, and secure login system.
Delivers important system emails, like sign-in links and account notifications.
6. Data Storage & Protection
We take multiple steps to keep your data safe:
- Protected Databases: Our databases are completely walled off from the open internet.
- Complete Encryption: Your data is encrypted while traveling to us and while stored on our servers.
- Clear Lifespans: Your saved jobs and settings remain until you remove them or delete your account. Anonymous technical logs are wiped automatically after 90 days.
7. Your Rights
No matter where you live, you are in full control of your data:
- View Your Data: Request a copy of the information we have on file for you.
- Update Details: Change or fix any incorrect account information.
- Delete Everything: Ask us to permanently delete your account, bookmarks, and data.
- Opt Out: Stop us from processing your data at any time.
Email us at privacy@activevacancies.com, and we will handle your request free of charge within 30 days.
8. Age Requirements
Active Vacancies is made for job seekers who are 16 or older. We do not knowingly collect information from anyone under 16. If we discover that a minor's information was collected by mistake, we delete it immediately.
9. Updates & Questions
We may update this policy occasionally as we add features or adjust to new laws. If we do, we'll update the date at the top of the page.