Administration Manager (Primary)

Are you:

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?

• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?

• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?

• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

Key Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.

• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.

• Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.

• Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.

• Administer staff expense claims, payroll forms, and grant applications.

• Assist with tendering processes and purchasing decisions to ensure best value.

• Provide ongoing budgetary information to relevant stakeholders.

• Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.

• Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.

• Produce reports for, and attend, Governor Finance Committee meetings.

• Maintain financial databases and systems, ensuring data accuracy and security.

• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.

• Ensure adherence to financial regulations, policies, and internal controls.

• Support health and safety compliance and other statutory requirements, as required.

• Contribute to wider school administrative and operational duties, as needed.