Clerical Associate

Job Description

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITILE OF CLERICAL ASSOCIATE, OR BE ON THE CIVIL SERVICE LIST FOR CLERICAL ASSOCIATE.*** Responsible for assignments that are associated with requests from RRM Administration, assist with payroll, budgeting, and benefit matters; coordinate assignments with RRM Administration and Personnel. Review, copy, forward worker's compensation forms, leave requests, address change, incident request, accident reports, transfer requests, ID renewal. Perform accurate and timely data entry to the Daily and Monthly Production Sheets/Report using the Data Assignment Database. Receive and make sure the Chemical Sheets/Report forms have accurate information. Collect and review for various documents for completeness. Maintain office calendar, and library of administrative forms and books. Prepare absence control reports (absence and tardiness). Liaison with Payroll & Timekeeping. Input and instruct new employees on how to use hand scanner and web clock. Provide computer assistance for field employees using ESS for personal information, profile adjustments, and electronic submissions. Upon notice from Training Coordinator, schedule supervisory and field staff for trainings; forward reminders to the appropriate staff. Inform Area Supervisor of any unusual or sensitive situation(s) requiring their attention. Prepare receiving reports for deliveries and forward simultaneously to Accounts Payable and RRM Fiscal Officers. Submit request/requisition for office supplies. Inform Facility Coordinator of damages and potentially hazardous situations. Assist with distribution of pertinent information, maintenance of bulletin boards and information counters. Completes assignments as instructed in the time allotted by Supervisor. Assist with incidental and special projects. Administer the Snow Laborer assignment, 311, ARTS and State Complaints. Respond to telephone inquiries. To Apply: All resumes are to be submitted electronically. No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID # 804005. Only those applicants under consideration will be contacted. Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot. Hours/Shift Work Location: 78-88 Park Dr. East, Kew Gardens Hills, NY 11367 Hours: 35 Hours Per Week

Minimum Qualification Requirements

Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITILE OF CLERICAL ASSOCIATE, HAVE TAKEN AND BE REACHABLE ON THE CIVIL SERVICE LIST FOR CLERICAL ASSOCIATE.***